What the document is
An FBI Identity History Summary is a record of arrests and other information maintained by the federal government. You can request it from the FBI directly or through approved channelers. The document is signed or produced electronically, depending on the method.
Not all foreign offices accept the same form, so confirm what they want.
A state police check is a different document from an FBI check. State records are apostilled by the state, while FBI records go through federal channels. Order the one the requester names.
Why the route is different
State apostille offices can only certify state or local documents. A federal document must be authenticated by the U.S. Department of State, which issues the apostille or the authentication certificate for federal records. Do not send this document to a state office hoping for a shortcut.
The State Department's website lists current requirements, fees and mailing rules.
Mailing instructions are strict. Use the correct address for the type of service you pick, and include the exact items requested, with no extras.
Typical order of steps
First, request the summary and wait for it to arrive. Second, check that the document includes the signature or certification that the State Department will recognize. Third, submit it with the required form and payment. Fourth, if the destination is outside the Hague Convention, take the authenticated document to the embassy.
Details change, so read the current instructions before each step.
Some applicants order the check through an approved channeler to get an electronic copy faster. Ask the destination country whether electronic copies are accepted and whether they need to be printed and signed.
Translation and validity
If the receiving country needs a translation, ask whether it must be done before or after the apostille. Many countries want the background check to be recent, often within a few months, so do not request it too early. Start the apostille soon after the check arrives.
Fingerprint quality can delay the original check, so follow fingerprint instructions carefully.
If you have lived in several countries, the destination may ask for a background check from each. The same Hague test applies to each country's document.
Avoiding delays
Do not staple, fold or write on the document. Keep copies of everything. Use a trackable shipping method for originals. Confirm the correct address and payment method on the official site.
If something is rejected, read the reason. Common problems are an unsigned form or a document that is not the required type.
If the apostille is for a long-term visa, ask whether the foreign office will also need a fresh check later in the process. Some require updates at renewal.
Common questions
Can a notary notarize an FBI background check?
A notary generally cannot certify a copy of a federal record. Use the original issued by the FBI or its approved channeler.
How long does the federal apostille take?
It varies with the State Department's workload. Check the current processing time on their website.
This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation.